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JobsUK

Executive Administrative Assistant (2813145486)

Customer Service 客戶服務

Customer Service/Receptionist

Yearly

GCSE/Scottish Standard Grades A-Level Postgraduate or above 碩士或以上 Undergraduate or above 學士或以上 Intermediate apprenticeship 學徒

PSW 華語工作 Contract 合同制 Full-Time 全職 Internship 實習 Part-Time 兼職

No

London, London, United Kingdom

Executive Assistant/Administrator 5 Month Contract Investment Banking London (Finsbury Square) Planet Forward have recently been engaged by a high-tech investment Bank to secure an Executive Administrator/Assistant to join them on an initial 5 Month contract basis. (Inside IR35, umbrella Only) The EA will provide administrative and operational support to the Executive Level Staff with the wider administrative team reporting to the EMEA Administration Manager. RESPONSIBILITIES: Heavy scheduling/calendaring meetings across time zones and providing planning to support calendar commitments. Scheduling interviews and liaising with candidates and recruiters. Onboarding new joiners and coordinating with the EMEA Admin manager and IT Teams. · Completing and submitting complex expenses and invoices in a timely manner. · Coordinating logistics, scheduling and booking travel, conferences, team offsites, internal and external events and collaborating with Assistants in the business across geographies. · Understanding key deliverables, reporting, monitoring and auditing responsibilities and requirements and creating a calendar and support mechanism to ensure on time and high quality delivery. · Aiding in creating and delivering presentations and communications. · Supporting staff with complex, time sensitive and confidential projects, reports and tasks, representing their interests, and working independently with relevant business owners to assist where possible and track / enforce deadlines; anticipating requirements and proactively assisting in driving forward action items, collaborating with Executives, Direct Reports and the wider business. · Facilitating links between the executives and aspects of the business to create awareness, drive change and/or understand critical road blocks. · Providing cover to the reception and admin team as and when required. · Answering phones and relaying messages/information. · Assisting with financial data formats and typing/proofreading correspondence. · Supporting Executive level staff with complex, time sensitive and confidential projects and tasks. · Anticipating obstacles and being resourceful in proactively working towards solutions, keeping the organisational values in mind. · Identifying and leading efforts to create administrative systems and process efficiencies. SKILLS AND REQUIREMENTS · Bachelor’s degree or equivalent education. · An ability to work independently in completing assigned duties. · Strong organisational and time management skills. · Excellent verbal, written, and interpersonal communication skills. · An ability to quickly gain a thorough knowledge of our banking operations and products. · An interest in the technology sector and venture capital / private equity transactions. · Proficient in Microsoft Office, Excel and PowerPoint. For more information, please contact Khush on 0[Register to View] We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Each company within the Planet Equity Group is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you in line with GDPR guidelines. Full details regarding how we hold your data is available within our Privacy Notice accessible at www.theplanetforward.com.