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Senior Project Administrator (STO009D) (3252929529)
Role Context: The role of the Senior Project Administrator is to ensure that the administrative requirements of the Project and Management team are met effectively. You’ll be: Generating Worley / Project associated forms (i.e. personnel Requisitions, new start forms, travel requisitions, Change Control and Change of Engagement) Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one Arranging hardware/software, furniture for new starts joining the project Managing relevant Project documentation Managing and updating the office floor plan Proactively managing Project Management Team diaries Creating and issuing weekly / monthly project reports General Administration duties (photocopying, filing, scanning etc.) Ensuring rescinded/superseded documents are managed Arranging travel and accommodation Producing meeting minutes Arranging external meetings for project personnel Arranging lunches when required Ensuring project holidays are recorded Collating expenses for approval and distributing appropriately Ensuring the project filing systems are maintained and archived Maintaining the Project SharePoint site Arranging training courses for personnel Attending weekly project meetings and updating action trackers as required Coordinating and organising project events Provide holiday cover to other Project Administrators You'll have: Demonstrable experience working in a similar role previously Good understanding of office administration processes and practices Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint Working knowledge of SharePoint software, with experience uploading documentation Ability to interface and interact with Management and Client Representatives at all levels Experience in the production of detailed documents and reports Good understanding of travel booking process Sensitivity in handling confidential information Ability to demonstrate a strong commitment to safety Strong interpersonal and networking skills to work within a multicultural work group Ability to listen and learn, multi-task and use own initiative A flexible approach to working, embracing change in a rapidly evolving work and market environment Ability to comply and adapt to Company and Client requirements Delivery focused and committed to achievement of Project / Company goals A desire to learn and develop not only self but others within team - good attitude to continuous improvement Awareness of the Health and Safety at Work Regulations which relate to office practices