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Accounts Assistant (3379041450)
This is an Accounts Assistant role with a London based organisation that would suit a candidate with Accounts Payable experience within a company that uses Sage Line 50. This is a hybrid working role. Job Specification Administration of the accounts email inbox to monitor and process all of Gem-A's accounts payables. - P2P ( Purchase-to-Payment) Using available programmes to obtain approvals for invoices and have them updated to Sage on a timely and regular basis allowing management to always have visibility in Sage of Gem-A's financial obligations. Obtaining and processing invoices from suppliers who are paid by Direct Debit or Standing Orders to ensure complete records are maintained in Sage at all times. Electronic processing of invoices that may still be received through the post Recording of Direct Debit, Standing Orders and periodic Bank Charges in Sage from bank statements, regularly downloading bank statements to update Sage. Ensuring that all Payments on Account entered before invoices are processed, are manually allocated once the invoice has been processed Processing and payment of company expense claims Completing credit card spreadsheet by downloading the statements regularly and processing of credit card expenses by month-end, requesting for all supporting documents from credit card holder as soon as expenses appear on the statement and ensure authorisation of spending. Preparing weekly payment runs and maintaining records of transactions covered by them Reviewing weekly invoices that are awaiting approval on Zahara and pro-actively ensuring these are approved for upload into Sage. Full end to end processing of non-UK supplier payments including Obtaining approvals for invoices Timely entry of invoices into Sage Set up of manual bank payments as needed and Entry of payments with relevant exchange rates into Sage and allocation of payment against invoices Entering China Invoices t Regularly reconciling Sage aged creditors report to ensure that creditors are paid within credit terms and understanding the balance on the report. Ad-hoc duties as need Person Specification Essential understanding and comfortable using Sage 50 Experience with processing VAT Returns Excellent interpersonal skills - to deal with customers, suppliers and external contacts Good organisational skills and ability to work to, and sometimes implement own processes Please apply with a copy of your latest CV to be considered.