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Accounts Payable Clerk (3379040629)
Accounts Payable Clerk Location: Norwich Job Type: Temporary Duration of booking: Expected to be 2 months with a potential extension Proposed start date: ASAP Sector: Healthcare Base: Hospital Band: 2 Pay Rates: £10.69 paye inclusive per hour Working Days and Hours: Monday - Friday, 37.5 hours per week Job Summary The postholder will support the accounts payable team to ensure the provision of an efficient and effective payment function operating as an integral part of the overall finance team. Job Duties To receive, manage, date stamp and verify incoming post, ensuring significant items are brought to the attention of the team leaders Liaise with scanning provider to ensure urgent requests are processed promptly Assign invoices to end users via Purchase Invoice Manager system in accordance with agreed timescales. Match supplier invoices via purchase ledger against purchase orders and goods receipts within Trust policy and procedures regarding payment of invoices Update query notes in accordance with agreed protocols. Deal with overdue / account on hold queries as and when they occur on a priority basis. Regularly review unmatched invoices and contact suppliers and/or end users to certify receipt and acceptance of invoices for goods or services not goods receipted on systems Set up new and amend existing suppliers in a timely manner in accordance with procedures ensuring full audit trail and segregation of duties is maintained at all times. Manage a process and follow up to minimise the number of suppliers that are on hold due to missing / invalid bank details. Manage the BACS remittance email box ensuring failed emails are resent to an appropriate address and remedial action is taken to the supplier database to prevent further failures. Dispatch cheques and printed BACS remittances as required. Assist in the management of the Trusts incoming email box(es) dealing with urgent matters in a timely fashion. Undertake statement reconciliations, requesting missing invoices for processing as necessary Attend and participate in Accounts payable Team and other Finance Department meetings where appropriate.